Career Opportunities

Recreation Facilities Maintenance Operator Position

A. Job Description & Overall Role

Duties: Assist the Community to keep recreation facilities and spaces in a well-maintained condition through coordination with the Recreation Director, Administrator and Council.

B. General Qualifications

Basic computer skills
Good physical health
Capable of meeting with and working efficiently with cultural and sports-oriented organizations and the public in general.
Capable of supervising staff and the ability to prepare written and oral reports for the Facility Management, Town Council & media.
Innovative, and able to plan, organize and coordinate projects.
Prepared to work flexible hours
Be able to perform other duties as assigned.
Must have a general knowledge of facility management
Must possess leadership qualities
Formal training is desirable but not essential
Terms of Employment:

a. Be aware that his/her appointment was bade by the Allan Town Council

b. Be directly under the jurisdiction of the Admonitor and answerable to the Administrator and indirectly to the Town Counci

12. Working knowledge of Saskatchewan OH&S

13. Basic book keeping skills

C. Facilities Management (Skating Rink, Curling Rink, Swimming Pool, Ball Diamonds, Golf Course, Playground and ALL P arks)

1.. Responsible for overseeing the operation of all recreation & cultural facilities owned by the Town of Allan, in co-operation with related staff. This may occasionally include assistance to the Allan New Horizons and Allan & District Heritage Society and Museum.

2. Obtain cost estimates for any major purchases, repairs, and renovations.

3. Perform regular inspections tours of the areas, facilities, and equipment used in recreation to determine safety, adequacy, and state of repair and make recommendations to Council.

4. The Operator shall act as the Skating Reink Manager Responsible for overall operations at the skating rink oversees maintenance of the entire facility as follows:

Hours of Attendance

a. The skating rink manager is responsible for the overall operations at the skating rink and oversees maintenance of the entire facility. Installation of the ice during the start of the season and consistent maintenance with routinely logged ice thickness tests, edging, resurfacing, dasher board care, etc.

b. Opening and closing of the facility each day, the manager shall arrive at the facility at lease one hour prior to the first scheduled usage of the day for preparations and daily maintenance of the ice and the facility.

c. Upon closing, ensure that all persons have vacated the building, while allowing reasonable time (30 min max) for final users to pack their belongings and change out of equipment. Check all rooms, turn off lights, adjust heating and ice plant temperatures as needed, and lock all doors.

ii. Supervision

a) The Manager shall report to the Recreation Director on a consistent basis and submit monthly written reports to the administrator which will be added to the meeting agenda to be discussed at Council and Communiplex meetings as the case may be.
b) The Manager shall oversee the work of all rink employees and volunteers
c) Be aware of and use proper judgement when dealing with unsupervised children and overzealous spectators such as leaning or banging on glass and loitering near Zamboni room.
d) Regulations of the Provincial Tobacco/Drug Control Act MUST be enforced.
e) Alcohol use should be limited to licensed areas ONLY i.e. Lounge
f) Be sure to be available during peak ice usage in order to attend to any on or off ice needs.
g) The Manager is to be in the facility while it is in use, unless an individual has been designated and are responsible in their absence.
h) Ensure the safety of all users and review the emergency preparedness plan.

iii. Ice Making & Maintenance

a) Install and remove/cover-up signage for sign rental contracts current and expired
b) Resurface, edge, test ice depth, and maintain ice as required by the user groups. Keep logs of preparation, resurfacing schedule/ice maintenance and ice depth tests.
c) Maintain dasher board systems, glass panels, bleachers, benches, and all other equipment as necessary. Record repairs.
d) Test goal nets daily for quality and repair. Replace as required.
e) Daily air quality tests and ensure proper ventilation of arena and Zamboni room, maintain log sheets. Turning on exhaust fans and wearing your provided Altair quality testing device while driving the Zamboni and testing for Carbon Monoxide and Nitrous Dioxide is a MUST.

iv. Zamboni & Resurfacing

a) Daily walk-around checklist and Zamboni maintenance recorded in log book.
b) Regularly inspect ice edger, at least weekly, and ensure proper maintenance.
c) Properly fill conditioner hot water tank as not to overfill, preferably only putting as much as needed in the tank for each resurface to maintain a high-water temperature. Recommender temperature of 140F-160F and filled 5 min before use. Can use cold water for the washer tank.
d) Ensure sufficient propane is on hand and appropriately stored. Also ensure blades (Zamboni & edger) are well sharpened.
e) Empty the Zamboni after every ice cleaning so there is no sitting snow in the Zamboni at the end of the day.

v. Refrigeration Plant:

a) Maintain through log sheets of ice plant and adjust as needed.
b) Daily visual inspections, contact proper personnel as required.

vi. General Maintenance:

a) Ensure all electrical light fixtures and emergency lighting and exit doors are in working area.
b) Ensure all rooms are clean and organized; including, but not limited to: dressing rooms, meeting rooms, ice plant room, Zamboni room, furnace rooms, and manager office.
c) Ensure fire-extinguishers have been checked, are in working order and are located in all high-risk areas.
d) Ensure WHIMIS information is being kept up on by Custodial Staff.
e) Ensure that all pathways in and out of the building are being maintained by custodial staff.
f) Inform Recreation Director of Rink Committee of any major maintenance areas you deem require attention or are outside of your scope.

vii. Annual Duties:

a) End of season, thoroughly clean spectator area and ice surface area including benches, glass panels, boards, player’s benches, media box, etc. Remember a clean facility is a respectable facility!
b) End of year maintenance of Zamboni including:
a) Cleaning and washing Zamboni
b) Proper propane storage – propane tanks cannot be left attached to the Zamboni and stored inside the facility. Use the appropriate storage area outside the building.
c) Emptying of water tank
d) Removal, cleaning, and storage of blades
e) Dispose of all garbage from around the rink – media box and players benches include make sure to replace bags in garbage cans that will be used throughout the off season for rentals.

5. The Operator shall act as the Swimming Pool Maintenance Manager. Duties to include:

i. Assist with the organizing of special events in conjunction with Administrator, staff members and indirectly with Town Council.
ii. Assisting Recreation Director with ordering of supplies for the pool and ball park maintenance i.e.: chemicals, general maintenance etc.
iii. Preparation of the pool for opening and closing
iv. Must have Pool Operators Course.

6. The Operator shall have duties in the Centennial Park. Duties to include:

i. Assist the Public Works department with mowing, tree trimming, and maintaining the flowers.
ii. Inspect the playground equipment and maintain the same.

7. The Operator shall have duties at the Allan Golf Course. Duties to include:

i. Assist the Committee with mowing and tree trimming
ii. Clean up the greens from any rubbish that is where it doesn’t belong.
iii. Maintain equipment belonging to the Committee.
iv. Assist the Public Works Department with pest control on the golf course.

8. The Operator shall have duties at the ball diamonds. Duties to include:

i. Assist the Public Works Department with mowing and pest control
ii. Maintain the fences and the area
iii. Clean up any rubbish that may be where it does not belong.

D. Administration

1. Within your role you are expected to communicate on your own cell phone with the Administrator of the Town of Allan.
2. The OPERATOR will assist the Administrator and Town Council in the preparation, control, and presentation of an annual recreation budget and annual log-term planning.
3. The OPERATOR shall submit a written report once a month, to a regular meeting of council. The OPERATOR shall express in writing any ideas for improvements or change, and attend occasional meetings of Council as requested.
4. The OPERATOR will prepare annual reports on facilities which will be presented to Town Council after being reviews by the Community Recreation groups.
5. He/she shall serve as a Technical Advisor to the Council. His/her duties shall consist of the recommendation and carrying out policies, furnishing of data and submitting of plans in a timely manner.
6. Shall ensure that the requirements of Public Health, Labour Standards and Food securities are met.
7. Other Duties as may be assigned.

E. Professional Development

i. The OPERATOR will be encouraged to attend seminars, conferences, and other events for upgrading of skills, networking purposes, etc.
ii. Liaison with SPRA, SARP and other designated organizations.

F. Terms of Employment

As per Town of Allan Personnel Policy

G. Pay Schedule

The salary annual pay adjustments will be in accordance with the following schedule:
i. Lower end of Range $40,000.00
ii. Top end of Range $ 62,400.00

Kitchen Manager Job Description

The Communiplex Kitchen Manager is an employee of the Communiplex; therefore, will work under the direction of the Recreation Director & the Communiplex Committee.

Daily & Weekly Duties

Hours

The hours may vary based on supply and demand for user groups and weekly bookings. You will be required to put in 35-40 hours per week and work most weekends.

General Duties

The Kitchen Manager is required to maintain a well-stocked kitchen with the appropriate supplies necessary for the kitchen to run smoothly for the user groups and kitchen volunteer’s week by week
Create a shopping list of the supplies needed throughout the season and where they are purchased
Bulk buying if there is a good sale on and as storage will permit for
Shopping for food supplies
Ordering from Pepsi & Old Dutch
Maintaining detailed records of purchase orders and quantities so that inventory can be entered into the POS system by the Recreation Director (weekly & monthly)
Open up the rink for deliveries and send venders to the Town Office for payment or get invoices ahead of time so that cheques can be issued and you can pass them on at time of delivery
Put all supplies in their designated areas (i.e. coolers, freezer, cupboards, etc.)
Finding kitchen workers and making schedule for kitchen workers
Food preparation such as making candy bags, and any specials that will be added to the menu (e.g. taco in a bag), will be required to prepare a head of time.
In charge of picking up the float and iPad from the town office and returning it the next business day.

Maintenance

Once a week do a thorough cleaning of the kitchen, floors washed, deep fryers cleaned, change out the oil, etc.
Inform the Rink Facility Manager, Recreation Director or a member of the committee immediately if there are any issues with food storage (i.e. freezer or cooler quits working, etc.).

Any questions or concerns pertaining to this position can be discussed with a member of the Communiplex committee or the Recreation Director.

Communiplex Custodian Job Description

The Communiplex Custodian is an employee of Communiplex; therefore, will work under the direction of the Recreation Director and the Communiplex Committee.

Daily & Weekly Duties

Hours

The Communiplex custodian is required to maintain a flexible schedule in order to obtain a high level of cleanliness at the facility.

General Duties

Ensuring the entire facility receives a complete cleaning both before and after the season which includes; waxing and sealing floors (beginning only), washing windows and spectator glass, vacuuming carpets, repainting tables and bleachers if necessary and any other touch-ups around the facility that can be done as time allows.
Daily cleaning and maintenance of the Communiplex. Example areas include kitchen (fryers & grill included), lounge, dressing rooms, lobbies & common areas on both sides of the Communiplex, and all bathrooms.
Check bathrooms and all other areas at least 3 times per operating day and at least 5 times per day during tournaments. Fill out correct log sheets as necessary, make note of areas that can use general maintenance (i.e. small leaks or drips, paint touch-ups or repainting, table & chair replacements, etc.) and report any major problems that arise. Monthly written reports should be submitted to the Facility Manager so they can be added to the meeting agenda to be discussed at monthly meetings on the first Monday of each month.
Snow removal from all entrances and emergency exits followed by appropriate documentation.
Keep a list of supplies that are needed for day to day operations and purchase necessary custodial supplies i.e. cleaning supplies, toiletries, etc.
Keep a WHMIS binder with the appropriate SDS Sheets for any chemical products you purchase for cleaning purposes, label all bottles in accordance with WHMIS safety standards. If supplies are required to keep proper documentation and labeling notify the Recreation Director.

Maintenance

Perform daily and weekly custodial checks to ensure all areas are being well maintained for cleanliness and safety.
Clean out filters of vacuum after using to maintain good suction and for wet clean ups use Shop-Vac ONLY.
Ensure that two custodians are available during peak periods such as tournaments or as deemed necessary by the Recreation Director.

Slow Times

During slower weeks spruce up projects may arise i.e. clean-up and clean-out of storage areas, work spaces, waxing floors, etc.
If you are unsure of projects to begin please contact the Recreation Director.

Any questions or concerns pertaining to this position can be discussed with the Recreation Director or a member of the Communiplex Committee.

Communiplex Facility Cleaner

Job Description

The Communiplex Cleaner is an employee of Communiplex; therefore, will work under the direction of the Recreation Director and the Communiplex Committee.

Daily & Weekly Duties

Hours
1. The Communiplex cleaner is required to maintain a flexible schedule in order to obtain a high level of cleanliness at the facility.

General Duties

Ensuring the entire facility receives a complete cleaning both before and after the season which includes; waxing and sealing floors (beginning only), washing windows and spectator glass, vacuuming carpets throughout the facility.
Daily cleaning of the Communiplex. Example areas include kitchen (fryers & grill included), lounge, dressing rooms, lobbies & common areas on both sides of the Communiplex, and all bathrooms.
Check bathrooms and all other areas at least 3 times per operating day and at least 5 times per day during tournaments. Fill out correct log sheets as necessary, make note of areas that can use general maintenance (i.e. small leaks or drips, paint touch-ups or repainting, table & chair replacements, etc.) and report any major problems that arise. Monthly written reports should be submitted to the Facility Manager and the Recreation Director so they can be added to the meeting agenda to be discussed at monthly meetings on the first Monday of each month.
Keep a list of supplies that are needed for day to day operations and purchase necessary supplies i.e. cleaning supplies, toiletries, etc.
Keep a WHMIS binder with the appropriate SDS Sheets for any chemical products you purchase for cleaning purposes, label all bottles in accordance with WHMIS safety standards. If supplies are required to keep proper documentation and labeling notify the Recreation Director.

Maintenance
1. Perform daily and weekly checks to ensure all areas are being well maintained for cleanliness and safety.
2. Clean out filters of vacuum after using to maintain good suction and for wet clean ups use Shop-Vac ONLY.
3. Ensure that two custodians are available during peak periods such as tournaments or as deemed necessary by the Recreation Director.

Slow Times
1. During slower weeks spruce up projects may arise i.e. clean-up and clean-out of storage areas, work spaces, waxing floors, etc.
2. If you are unsure of projects to begin please contact the Recreation Director.

Any questions or concerns pertaining to this position can be discussed with the Recreation Director or a member of the Communiplex Committee.

Curling Ice Caretaker Job Description

The Curling Ice Caretaker is an employee of Communiplex; therefore, will work under the direction of the Recreation Director & Curling Club Committee.

Daily & Weekly Duties

Hours of Attendance
1. The Curling Ice Caretaker is responsible for the opening and closing of the facility each day. The caretaker shall arrive at the facility at least two hour prior to the first scheduled usage of the day for preparations and daily maintenance of the ice and the facility.
2. The Caretaker is required to remain at the facility during scheduled tournament events throughout the season to conduct the appropriate maintenance needed as.
3. Upon closing, ensure that all persons have vacated the building, while allowing reasonable time (30 min. max) for the final users to pack their belonging. Check all rooms, turn off lights, adjust heating and ice plant temperatures as needed, and lock all doors. Alternative arrangements can be made with the Curling Committee during regular club curling and when the Lounge is in use and or another entrusted member of the Committee is in the facility.
Supervision
1. The caretaker shall be responsible to the supervision of the Recreation Director, and/or the assigned committee member where appropriate.
2. Be aware of and use proper judgement when dealing with unsupervised children and overzealous spectators.
3. Regulations of the Provincial Tobacco Control Act must be enforced.
4. Alcohol use should be limited to licensed areas ONLY i.e. Lounge
5. Be sure to be available during peak ice usage in order to attend to any on or off ice needs.
6. The caretaker is to be in the facility while it is in use unless appropriate individuals have been notified and are responsible in your absence.
7. Ensure the safety of all users and review the emergency preparedness plan.

3. Ice Making & Maintenance

Perform daily and weekly maintenance checks and maintain proper logs of ice plant operation.
Repair or make arrangement for repairs of plant and curling area where necessary.
Take out garbage from caretaker room and ice area as needed.
Ensure the water cooler is full and tissue dispensers on ice area are stocked.
Prepare, install, and maintain; ice, mats, boards, carpet and any other equipment as necessary.

4. Maintenance

Remove and store all ice mats and equipment at end of season.

Any questions or concerns pertaining to this position can be discussed with the Recreation Director or a member of the Communiplex committee.

Career Opportunities

Recreation Facilities Maintenance Operator Position

Kitchen Manager Job Description

Communiplex Custodian Job Description

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Communiplex Facility Cleaner

Curling Ice Caretaker Job Description